Job Details

Lead, Invoice Processing


Date Opened: 09/07/2020

Job Type:

Job Number: 200002XG

Job Description

What this position is all about

The position will be under Technology Business Office (TBO) and support the team as the team lead on Technology invoice processing through Scout, data record and reconciliation of multiple internal/external date resources, and P2P System Purchase Order reconsolidation. The position also need to report on any major challenges the team has encountered and work with the team to actively resolve them.

  • Review Operational Expense (OPEX) invoices against the Tech OPEX monthly plan/forecast and signed contract, and identify the OPEX key to charge the invoice against
  • Reconcile the vendor statements against HBC Technology invoice records, and identify any missing or incorrect invoices, and engage with the vendor to make the correction or update the invoice information
  • Check payment details in Oracle Fusion system and update the vendor on the payment status
  • Follow up with Payable Team on any incorrect or delayed payment
  • Review and reconsolidate Time and Material (T&M) invoices against internal Project Online (POL) approved timesheet, MultiView (MV) Purchase Order (PO) and do the related record keeping
  • Investigate on and resolve any processing barriers of T&M Invoices and prepare them to be ready to be processed
  • Report on team invoice progress as needed
When Procurement to Payable (P2P) system alive,
  • Review and approve System Configuration Change Requests (CRs)
  • Reconcile the new Statement of Work or any new agreement against fiscal planned financials (CAPEX and OPEX) and approve/reject P2P POs
  • Reconcile monthly P2P agreement and PO data against monthly forecast
  • Research and resolve issues impacting the clearing of PO and invoices
  • Review and certify Invoices for payment associated with P2P Cleared items
Who You Are
  • Excellent with Excel, familiar with Vlookup, Match, Index etc. analysis functions
  • Strong verbal and written communication skills, with an ability to clearly to address any issue to internal/external stakeholders and communicate the requirements
  • Accounting/Finance background with Graduate Degree (15 years education) in Accounting/Finance
  • A minimum of 6+ years of experience of invoice processing or purchase order reviewing
  • Excellent analytical, problem-solving, and conceptual skills, and the ability to take an innovative approach to business problems is a plus

Job Qualifications

Thank you for your interest with HBC. We look forward to reviewing your application.

HBC provides equal employment opportunities (EEO) to all employees and applicants for employment.