Job Summary:

We are looking for a highly motivated and detail-oriented Trainee to join our Accounts Payable (AP) team, specifically in the PMR (Potential Match Reconciliation) process. This entry-level position offers an excellent opportunity for recent graduates or individuals new to finance and accounts payable to gain hands-on experience in reconciliation processes within a dynamic team.

Key Responsibilities:

• Potential Match Reconciliation (PMR): Assist with the identification and reconciliation of potential match transactions between invoices and purchase orders to ensure accurate and timely processing in the Accounts Payable system.
• Data Validation: Verify data accuracy by cross-referencing information from invoices, purchase orders, and vendor statements to ensure records are up-to-date and compliant with company standards.
• Issue Resolution: Work closely with the AP team to resolve discrepancies related to invoice matching, payment terms, and vendor details, escalating unresolved issues when necessary.
• Documentation: Maintain thorough records of reconciliations and adjustments, ensuring documentation is accessible and audit-ready.
• Process Compliance: Adhere to established AP and PMR procedures, policies, and internal controls to maintain data integrity.
• Process Improvement: Assist in identifying opportunities for process enhancements to improve efficiency and accuracy within the PMR process.
• Training Support: Shadow experienced team members to gain an understanding of the Accounts Payable lifecycle and best practices in transaction reconciliation.

Required Skills and Qualifications:

• Educational Background: Bachelor's degree in Finance, Accounting, Commerce, Business Administration, or related field.
• Attention to Detail: Strong accuracy and precision in data entry and validation to ensure accurate matching and reconciliation of financial transactions.
• Basic Analytical Skills: Ability to understand and identify patterns in data and make logical connections between invoices and purchase orders.
• Communication Skills: Effective verbal and written communication skills to interact professionally with team members and stakeholders.
• Proficiency in MS Excel: Basic to intermediate knowledge of Excel, including functions like VLOOKUP, pivot tables, and other tools used in data analysis.
• Team Player: Ability to work collaboratively within a team environment, showing a willingness to learn and take direction from senior team members.
• Adaptability: Open to learning new tools, techniques, and processes as part of a dynamic Accounts Payable function.

Preferred Qualifications:

• Experience (if any): Prior internship or entry-level experience in Accounts Payable, finance, or accounting is advantageous but not required.